The Director of Facilities will play a pivotal role in ensuring the safety, functionality, and improvement of BOCES-owned and leased facilities. This position offers a unique opportunity to lead a dynamic team, fostering an environment that supports the educational mission of BOCES. The successful candidate will be a strategic thinker, collaborator, and advocate for innovation, committed to maintaining world-class facilities. Reporting to the Deputy Superintendent and collaborating closely with other administrative staff, the Director of Facilities will create the conditions for operational excellence and sustainability.
Salary: $72,000—$82,000
Position is anticipated to begin in July 2025.
Essential Duties and Responsibilities:
The following list is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Primary Responsibilities:
Oversee the maintenance, repair, and improvement of all BOCES facilities, including buildings, grounds, and equipment.
Develop and implement preventive maintenance programs to ensure facilities are safe and operational.
Ensure all facilities comply with local, state, and federal regulations, including health and safety standards.
Conduct regular inspections to ensure compliance with building codes and environmental standards.
Lead and manage the facilities team, including maintenance workers, including vendors, custodial staff, and groundskeepers.
Provide on-the-job training and professional development opportunities for staff.
Develop and manage the facilities budget, ensuring cost-effective operations and maintenance.
Monitor expenses to ensure budgetary limits are not exceeded.
Plan and oversee construction and renovation projects, coordinating with contractors and vendors.
Perform visual inspections of work performed by private contractors and maintenance employees to ensure satisfactory completion.
Develop and implement emergency response plans for facilities-related incidents.
Coordinate with school administrators to address maintenance, repair, and operational needs.
Promote and implement sustainable practices to reduce environmental impact and improve energy efficiency.
Track inventory and order necessary supplies and parts for equipment and buildings.
The Director of Facilities will assume other duties, projects and responsibilities as assigned by the Deputy Superintendent and other leadership team members.
The Director of Facilities will possess the following minimum qualities, qualifications, skills, and/or abilities:
Excellent organizational and project management abilities.
A clear communicator in both oral and written language, including electronic communication.
Knowledge of building codes, safety regulations, and environmental standards.
Evidence of an open, collaborative leadership style that fosters a sense of teamwork and common purpose.
Proven people skills and is an effective communicator. The Director of Facilities will be a positive, approachable, and respectful leader to others.
Willingness to be an active, engaged, collaborative, and visible team member.
Unquestioned integrity, honesty, and diplomacy.
Being attentive to the needs of all individuals who request their assistance, including students.
Use problem-solving and critical-thinking skills.
Civil Service Job Description:
Typical Work Activities (Illustrative Only):
Schedules inspections and completes reports for federal, state and local regulatory agencies to ensure compliance with codes, rules and regulations;
Supervises staff responsible for daily preventive maintenance and custodial activities, which may include replacing locks, painting, carpeting/floor tile/window/drywall replacement and/or repair;
Manages, develops and schedules a preventive maintenance program designed to retain buildings, grounds and equipment in a safe operating condition;
Inspects and oversees painting, carpentry, plumbing, electrical, and other mechanical maintenance and construction work performed by private contractors, custodial, or maintenance employees to ensure work is in compliance with contract specifications, as well as, applicable codes and regulations;
Supervises the in-service training of custodial, maintenance and if applicable, transportation employees;
Discusses capital projects, maintenance, repair and operational needs with school administrator(s);
Reviews the School District’s expenditures from the prior year and assists the administration with the budget process by forecasting and planning for the upcoming budget;
Monitors expenses to ensure budgetary limits established by the School Board are not exceeded;
Recommends purchase of materials and supplies and develops and directs the maintenance of the inventory control system;
Reviews decisions made by lower-level supervisors regarding work schedules, vacation requests, personal and sick leave requests to ensure compliance with District policies and procedures;
Maintains records and prepares reports related to operations and the work performed and schedules repairs when necessary;
Recommends staffing to administrators and is also responsible for interviewing, hiring, evaluating and disciplining departmental personnel;
Manages, and when necessary, performs preventive maintenance and repairs on equipment, including plumbing, HVAC and electrical systems;
Troubleshoots problems with equipment, including HVAC and electrical systems and may contact contractor to perform repairs when a non-routine issue is identified;
Oversees or performs inspections on and tests security systems, safety lighting, fire extinguishers, fire alarm system, doors, and eyewash stations to ensure proper operation and compliance with applicable codes and regulations;
Ensures removal of snow and ice from sidewalks and roadways;
Responds to inquiries from employees, school district administrators and the public regarding school district buildings and grounds activities;
Swimming pool maintenance, if applicable, is limited to maintaining pool’s cleanliness and the addition of chemicals to ensure a safe swimming environment for students/public;
May work with construction managers, architects and/or engineers to develop, implement and complete capital improvement projects and other long-term plans;
May use a variety of tools and operates a variety of motor and other equipment related to building and grounds maintenance and repair including snow blowers, lawn mowers, tractors, plow trucks, pick-up trucks, hedge trimmers, chainsaws, drills, reciprocating saws, screwdrivers, wrenches, pliers, hammers and plungers;
May be responsible for operating motor equipment related to the work.
PROMOTIONAL QUALIFICATIONS: Forty-Eight (48) months permanent status preceding the date of the written test as a Building Maintenance Mechanic or Head Custodian in a school district under the jurisdiction of the Otsego County Personnel Department AND MEET THE FOLLOWING REQUIREMENTS:
MINIMUM QUALIFICATIONS: As stated above and:
Non-Qualifying Experience: Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities primarily involving a variety of inside and outside building cleaning activities including, but not limited to, washing walls and windows, windows, polishing floors, cleaning restrooms, disposing of refuse.
A degree in landscape architecture shall not be qualifying.
*Supervision of employees is defined as responsible direction and control of subordinate employees. This involves a responsibility for planning for individuals in a work group and includes but is not limited to, assigning and reviewing work, evaluating performance, maintaining work standards, motivating and developing subordinate employees, implementing procedural changes, increasing efficiency and dealing with problems of absenteeism, morale and discipline. The supervision aspects must be an integral part of the job, not incidental or occasional.
Project Management experience which did not include the minimum amount of experience in employee supervision is not qualifying.
Construction Management: includes management of a building construction project from inception to completion including cost estimating, construction planning/scheduling and construction inspection to ensure compliance with building codes.
SPECIAL REQUIREMENT: Possession of a valid driver’s license to operate a motor vehicle in the State of New York and certificates appropriate to the vehicles, equipment and/or machinery operated at time of appointment or during the course of employment consistent with the needs of the School District.
SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.