ONC BOCES is accepting applications for a Senior Account Clerk.

One (1) full-time, 12-month ESPA Unit, Competitive Civil Service, provisional position located in the Central Business Office.

2025-2026 Starting Salary: $42,362

Civil Service Job Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for the independent performance of moderately difficult financial accounts and records maintenance. The work may require a general understanding of specific laws, office rules, procedures and policies. Employees generally follow a prescribed routine and in most cases receive only infre­quent general instructions. Work is performed under general supervision. Supervision may be exercised over the work of one or more clerical employees.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Oversees and classifies a variety of receipts and expendi­tures, and distributes items according to prescribed procedures (this does not involve double-entry bookkeeping);

Tracks, audits and monitors a variety of accounts;

Verifies adjustments are made to correct allocations and issues reports as required;

Assigns work, reviews and records work done, and instructs new employees in specialized account-keeping activities;

Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills;

Reviews and checks account-keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;

Checks for accuracy of computations and completeness or supervises the preparation of reports which are compiled into summary reports or claims for state or federal reimbursement;

Supervises and participates in the verifying and reconcil­ing of individual account balances;

Compiles and prepares labor, material and operational cost records and reports;

Conducts routine correspondence on matters where policy and procedures are well defined;

Operates computer, calculator, check writing machine and other office equipment;

Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information;

Prepares complex reports from journal or ledger;

Uses computer and computer programs;

Maintains various types of records, reports and files;

Working from rough draft or from data personally developed, prepares accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other materials;

Answers telephone and gives out routine information;

Does related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern methods used in maintaining financial accounts and records including computer financial software; good knowledge of office terminology, proce­dures and equipment; good knowledge of business arithmetic and English; ability to operate an alpha-numeric keyboard; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with others; ability to perform close, detail work involving considerable visual effort and concentration; ability to make arithmetic computations rapidly and accurately; ability to follow oral and written instructions; ability to organize and maintain accurate records and files; mental alertness; high degree of accuracy; neatness; tact; courtesy, physical condition commensurate with the demands of the position.

Duties will include, but not be limited to: Cash receipts, journal entries, banking transfers, budget transfers,  quarterly/yearly tax filings, debt payments, and claims auditing.

Salary Range: $40,000 - $45,000

Civil Service Job Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibilities for developing, maintaining, and auditing general accounting systems in an office which performs numerous, constantly recurring financial transactions involving the deposit, withdrawal, transferal, and monitoring of funds in multiple accounts. The incumbent assists in maintaining and keeping in balance the general ledger and checks to see that the original entries and subsidiary ledgers for accounts contained in the general ledger are accurate.  The work is distinguished from positions in the account clerical series by reason of the need to employ technical accounting skills and good accounting judgment.  This work is performed under the general supervision of the Treasurer and under the direct supervision of the Accountant. Technical oversight may be exercised over other account-clerical staff. Does related work as required. 

TYPICAL WORK ACTIVITIES: (Illustrative only)

Organizes and posts entries to general and subsidiary ledgers;

Examines entries posted in ledgers and journals for accuracy and compliance with established accounting procedures and policies;

Assists in compiling and preparing budget estimates from anticipated operating costs, revenues, and department head’s reports;

Assists in the preparation of current and comparative analysis reports and statements reflecting variations in costs and revenues and financial conditions;

Assists in preparing uniform financial and statistical reports and other regular or special reports required by government agencies;

Assists in preparing cost reimbursement reports to government and private third party agencies;

Reviews existing accounting and bookkeeping procedures to determine methods for increasing productivity through the use of new or modified bookkeeping and accounting procedures;

Assists in the preparation of financial and operating reports from statistical data for use in financial administrations;

Assists and maintains current banking information;

Responsible for accounts payable;

Assists the County Treasurer with the budget process by forecasting and planning for the upcoming budget ;

Prepares budget sheets, income statements relative to expenditures;

Monitors County fiscal personnel claims by auditing agency financial records and comparing them to those maintained by the County Treasurer;

Submits monthly reports to the County Treasurer regarding the status of the budget and provides updates with respect to discrepancies;

Does related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern accounting principles and practices;  ability to acquire familiarity with the organization and functions of the agency, department, or school district where employed;  ability to develop and install new accounting systems adapted to specific department and requirements;  ability to prepare and maintain accounting records and reports;  ability to analyze accounting records and financial statements and to draw logical conclusions;  resourcefulness in applying accounting procedures and practices to problems encountered in work;  good judgment.

ONC BOCES is anticipating a need for an Assistant School Business Manager for the Central Business Office.

Salary: $58,000—$63,000

Paid holidays, generous sick and vacation time, NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.

Civil Service Job Description

Distinguishing Features of the Class:

This is an administrative support position involving responsibility for assisting the Director of Central Business Office in administering various phases of the management functions of Central Business Office   including working with the Director on policies and procedures, serving as a liaison with both internal and external individuals and groups, and supporting other administrative offices as required.  There is a high degree of discretion and judgment in performing the duties of the position.  The work is performed under the director supervision of the Director of Central Business Office.  The incumbent does related work as required.

Typical Work Activities (Illustrative Only)

Assist/Act in a confidential capacity to all managerial staff; Creates and/or maintain confidential materials including personnel matters/contracts/negotiation materials; Work with Director of Student Programs on policies and procedures as required; Serves as liaison with superintendents, Board of Education members,  program leaders, staff and other internal and external individuals and groups; Prioritizes and schedules Director of Student Services Activities; Reviews and addresses urgent matters which need to be addressed; Provides as backup support to other administrative offices as required; Prepares and creates written communications; Receives all visitors; Collects information and completes special projects and tasks; Coordinates events and meetings; Participates and/or takes minutes in meetings as assigned; Formats presentations and agendas for meetings, conferences and workshops; Prepares complex reports; Prepares materials for Board of Education; Disseminates materials; Maintains website management; Assists Director with all aspects of budget process; Monitors budgets and purchasing process; Assists Director with all other duties as assigned.

Full Performance Knowledge, Skills, Abilities:

Thorough knowledge of operation of computers and their application to agency work; good knowledge of budgetary practices and purchasing process; good knowledge of public personnel, office terminology, procedures and equipment; ability to handle administrative details independently; ability to understand policies and procedures pertaining to agency operation; ability to maintain detailed records; ability to prepare and complete complex written reports; ability to effectively communicate both orally and in writing and establish successful relations with others; ability to understand and carry out complex written and oral instructions; ability to maintain a high degree of accuracy, discretion and judgment; ability to assist in a confidential capacity; ability to identify and set priorities.