Duties will include, but not be limited to: Cash receipts, journal entries, banking transfers, budget transfers,  quarterly/yearly tax filings, debt payments, and claims auditing.

Salary Range: $40,000 - $45,000

Civil Service Job Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibilities for developing, maintaining, and auditing general accounting systems in an office which performs numerous, constantly recurring financial transactions involving the deposit, withdrawal, transferal, and monitoring of funds in multiple accounts. The incumbent assists in maintaining and keeping in balance the general ledger and checks to see that the original entries and subsidiary ledgers for accounts contained in the general ledger are accurate.  The work is distinguished from positions in the account clerical series by reason of the need to employ technical accounting skills and good accounting judgment.  This work is performed under the general supervision of the Treasurer and under the direct supervision of the Accountant. Technical oversight may be exercised over other account-clerical staff. Does related work as required. 

TYPICAL WORK ACTIVITIES: (Illustrative only)

Organizes and posts entries to general and subsidiary ledgers;

Examines entries posted in ledgers and journals for accuracy and compliance with established accounting procedures and policies;

Assists in compiling and preparing budget estimates from anticipated operating costs, revenues, and department head’s reports;

Assists in the preparation of current and comparative analysis reports and statements reflecting variations in costs and revenues and financial conditions;

Assists in preparing uniform financial and statistical reports and other regular or special reports required by government agencies;

Assists in preparing cost reimbursement reports to government and private third party agencies;

Reviews existing accounting and bookkeeping procedures to determine methods for increasing productivity through the use of new or modified bookkeeping and accounting procedures;

Assists in the preparation of financial and operating reports from statistical data for use in financial administrations;

Assists and maintains current banking information;

Responsible for accounts payable;

Assists the County Treasurer with the budget process by forecasting and planning for the upcoming budget ;

Prepares budget sheets, income statements relative to expenditures;

Monitors County fiscal personnel claims by auditing agency financial records and comparing them to those maintained by the County Treasurer;

Submits monthly reports to the County Treasurer regarding the status of the budget and provides updates with respect to discrepancies;

Does related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern accounting principles and practices;  ability to acquire familiarity with the organization and functions of the agency, department, or school district where employed;  ability to develop and install new accounting systems adapted to specific department and requirements;  ability to prepare and maintain accounting records and reports;  ability to analyze accounting records and financial statements and to draw logical conclusions;  resourcefulness in applying accounting procedures and practices to problems encountered in work;  good judgment.

ONC BOCES is accepting applications for a Senior Account Clerk.

One (1) full-time, 12-month ESPA Unit, Competitive Civil Service, provisional position located in the Central Business Office.

2025-2026 Starting Salary: $42,362

Civil Service Job Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for the independent performance of moderately difficult financial accounts and records maintenance. The work may require a general understanding of specific laws, office rules, procedures and policies. Employees generally follow a prescribed routine and in most cases receive only infre­quent general instructions. Work is performed under general supervision. Supervision may be exercised over the work of one or more clerical employees.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Oversees and classifies a variety of receipts and expendi­tures, and distributes items according to prescribed procedures (this does not involve double-entry bookkeeping);

Tracks, audits and monitors a variety of accounts;

Verifies adjustments are made to correct allocations and issues reports as required;

Assigns work, reviews and records work done, and instructs new employees in specialized account-keeping activities;

Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills;

Reviews and checks account-keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;

Checks for accuracy of computations and completeness or supervises the preparation of reports which are compiled into summary reports or claims for state or federal reimbursement;

Supervises and participates in the verifying and reconcil­ing of individual account balances;

Compiles and prepares labor, material and operational cost records and reports;

Conducts routine correspondence on matters where policy and procedures are well defined;

Operates computer, calculator, check writing machine and other office equipment;

Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information;

Prepares complex reports from journal or ledger;

Uses computer and computer programs;

Maintains various types of records, reports and files;

Working from rough draft or from data personally developed, prepares accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other materials;

Answers telephone and gives out routine information;

Does related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern methods used in maintaining financial accounts and records including computer financial software; good knowledge of office terminology, proce­dures and equipment; good knowledge of business arithmetic and English; ability to operate an alpha-numeric keyboard; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with others; ability to perform close, detail work involving considerable visual effort and concentration; ability to make arithmetic computations rapidly and accurately; ability to follow oral and written instructions; ability to organize and maintain accurate records and files; mental alertness; high degree of accuracy; neatness; tact; courtesy, physical condition commensurate with the demands of the position.

Position: Full-time, 12-month, ESPA Unit, Competitive Civil Service, provisional positions available in the Central Business Office.

2025-2026 Starting Salary: $35,680

Full Civil Service Job Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for performance of standard account-keeping practices in maintaining and checking financial accounts and records, electronically, on hard copy, or both. Additionally, the incumbent will be responsible for entering and retrieving information from a computer database and using a computer or word processor to produce printed material such as forms, letters and memoranda. The incumbent works under supervision on routine assignments that are done in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. This class differs from Senior Account Clerk by virtue of the limited complexity of the work. The work is reviewed by observation, crosschecks, or by the immediate supervisor and by other steps in the account-keeping process. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Reviews a variety of documents such as claim forms, vouchers, bills, purchase orders to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;

Verifies all calculations and codes on documents;

Posts figures to appropriate accounts either manually or through a computer, data entered; verifying all

Types correspondence, documents, records and other written material in draft form using hand written rough draft, oral recordings or data from various equipment as source data;

Reconciles all entries, both credits and debits;

Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;

Operates a computer terminal to produce data needed for State and Federal reimbursement claims;

Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balance to appropriate ledgers;

Deposits bank receipts and transacts other bank business;

Contacts by telephone and correspondence clients, vendors, etc. to obtain additional information;

Provides routine information orally or in writing in response to inquiries on financial records;

Files and maintains all related records such as records related to processing of payrolls, invoices, vouchers, bills and correspondence;

Receives, balances and audits payroll time records;

Operates calculator, computer terminal and other related office equipment.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to make arithmetic computations accurately and rapidly; ability to analyze and organize complex data and prepare records and reports: ability to perform close, detail work involving considerable visual effort and concentration; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; neatness, accuracy: tact and courtesy; physical condition commensurate with ability to do the job.

ONC BOCES is anticipating a need for an Assistant School Business Manager for the Central Business Office.

Salary: $58,000—$63,000

Paid holidays, generous sick and vacation time, NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.

Civil Service Job Description

Distinguishing Features of the Class:

This is an administrative support position involving responsibility for assisting the Director of Central Business Office in administering various phases of the management functions of Central Business Office   including working with the Director on policies and procedures, serving as a liaison with both internal and external individuals and groups, and supporting other administrative offices as required.  There is a high degree of discretion and judgment in performing the duties of the position.  The work is performed under the director supervision of the Director of Central Business Office.  The incumbent does related work as required.

Typical Work Activities (Illustrative Only)

Assist/Act in a confidential capacity to all managerial staff; Creates and/or maintain confidential materials including personnel matters/contracts/negotiation materials; Work with Director of Student Programs on policies and procedures as required; Serves as liaison with superintendents, Board of Education members,  program leaders, staff and other internal and external individuals and groups; Prioritizes and schedules Director of Student Services Activities; Reviews and addresses urgent matters which need to be addressed; Provides as backup support to other administrative offices as required; Prepares and creates written communications; Receives all visitors; Collects information and completes special projects and tasks; Coordinates events and meetings; Participates and/or takes minutes in meetings as assigned; Formats presentations and agendas for meetings, conferences and workshops; Prepares complex reports; Prepares materials for Board of Education; Disseminates materials; Maintains website management; Assists Director with all aspects of budget process; Monitors budgets and purchasing process; Assists Director with all other duties as assigned.

Full Performance Knowledge, Skills, Abilities:

Thorough knowledge of operation of computers and their application to agency work; good knowledge of budgetary practices and purchasing process; good knowledge of public personnel, office terminology, procedures and equipment; ability to handle administrative details independently; ability to understand policies and procedures pertaining to agency operation; ability to maintain detailed records; ability to prepare and complete complex written reports; ability to effectively communicate both orally and in writing and establish successful relations with others; ability to understand and carry out complex written and oral instructions; ability to maintain a high degree of accuracy, discretion and judgment; ability to assist in a confidential capacity; ability to identify and set priorities.

The Telephone Technician will be instrumental in advancing our regional educational community. This position offers a unique opportunity to support a dynamic team of educators, fostering an environment that promotes academic excellence, student growth, and community engagement. The successful candidate will be a strategic thinker, collaborator, and advocate for innovation, committed to ensuring our students receive world-class opportunities to enhance student outcomes and lifelong learning. Reporting to the Distance Learning Coordinator and collaborating closely with the participating school district leadership and all instructional staff, the Telephone Technician will create the conditions for student success in the classroom setting and as citizens in the future.

Reports to: Distance Learning Coordinator

Essential Duties and Responsibilities:

The following list is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Primary Responsibilities:

Monitors and oversees phone services for regional school districts

Assists school districts with internal phone systems, including support, integrations, and troubleshooting

Liaison between phone vendors, districts, and the regional information center (RIC) for repairs and trouble tickets

Assist school districts and BOCES in transitioning to new internal phone systems

Assist with the development and execution of phone systems, ensuring they meet institutional standards and goals

Knowledge of telephone systems and programs to configure and troubleshoot equipment in the region

Installation of telephone communication equipment components

Oversees the maintenance and recommendations of telephone equipment and programs

Monitor the performance and progress of telephone systems and equipment, making necessary improvements.

Maintains inventory of phone equipment and lines

Audit telephone vendor billing to ensure accurate costs

Build and maintain relationships with component districts, community organizations, and stakeholders to support and enhance telephone services

Assists Distance Learning Coordinator with RFPs for additional phone solutions.

The Distance Learning Coordinator will possess the following minimum qualities, qualifications, skills, and/or abilities:

Demonstrate excellent organizational and project management skills

Exhibit clear communication skills in both oral and written formats, including electronic communication

Stay informed about telephone services and equipment, best practices, and emerging trends and technologies

Demonstrate an open, collaborative leadership style that fosters teamwork and a shared sense of purpose.

Show willingness to be an active, engaged, and visible member of the learning community

Possesses strong people skills and effective communication abilities. The Telephone Technician should be positive, approachable, and respectful

Demonstrate willingness to be an active, engaged, collaborative, and visible team member

Exhibit unquestioned integrity, honesty, and diplomacy

Be attentive to the needs of all individuals seeking assistance, including students

Utilize strong problem-solving and critical-thinking skills

Salary: $45,000 - $55,000

Civil Service Qualifications: Pending determination.

Position is anticipated to start in July 2025.

ONC BOCES is seeking a dynamic Mathematics instructor who will develop engaging lessons in Alternative and Career & Technical Education programs at the Northern Catskills Occupational Center in Grand Gorge.

2025-2026 School Year:
Starting Base Salary: $48,890
Plus $525 per year of experience
Plus $45 per graduate credit
Plus $1,100 per master’s degree

NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.